Unoptimized inventory and outdated operational workflows will silently erode your profits.
Relying on siloed systems, guesswork, and manual processes often leads to waste, lost revenue, and costly inefficiencies.
6 Hidden Costs of Outdated Inventory Systems (And the cost of inaction)
1. Lost Revenue & Sales Inefficiency
Every delayed surgery, every missing tray, every misallocated set costs real money—and erodes hard-earned trust with surgeons. One large manufacturer reported losing millions annually from procedures postponed due to unavailable inventory. These breakdowns don’t just hurt revenue—they compromise long-term customer relationships and growth.
2. Excess & Expired Inventory
Many manufacturers hold more than 150 days of inventory—yet much of it still goes unused. In some cases, this leads to $100M+ in annual write-offs due to expired or mismanaged product. That’s capital frozen in assets that never had a chance to create value—while the cycle of over-ordering continues unchecked.
3. Manual Processes & Operational Friction
When inventory is managed through spreadsheets and emails, errors are inevitable—and scale becomes a liability, not a strength. Field teams spend hours chasing down products or fixing mistakes that never should’ve happened. These hidden time sinks create bottlenecks across every function, from logistics to finance to sales.
4. Poor Visibility & Fragmented Data
Most manufacturers can only track 25–40% of their field inventory with confidence. The rest? It’s scattered, hoarded, or lost in disconnected systems. That uncertainty leads to reactive planning, bloated safety stock, and a ripple effect of inefficiencies that hit every corner of the business.
5. Security & Compliance Gaps
Legacy systems and manual processes don’t just slow you down—they leave you exposed. Missing lot numbers, incomplete chain-of-custody records, or untracked product returns open the door to audit failures and patient safety risks. In an increasingly regulated environment, these are not small cracks—they’re liabilities.
6. Low Adoption & User Frustration
If your platform is clunky or slow, reps won’t use it—period. And when reps opt out, data quality plummets, processes break down, and leaders are flying blind. Low adoption isn’t a user issue—it’s a systemic one that drags down performance across the board. The result? Millions lost annually in billing errors, inventory misallocation, and missed usage data.
It’s time to reset the standard in field inventory management.
The in-house and random tools that led to these challenges won’t be the ones to solve them. Enter Movemedical: the only scalable enterprise field inventory and sales operations platform purpose-built for the medical device industry.
Reset the Standard with Movemedical
Movemedical offers a unified platform that seamlessly integrates sales, operations, and support, providing real-time visibility to ensure every piece of inventory is accounted for. Automated workflows eliminate waste and prevent slowdowns, transforming your operations into a model of efficiency. The results speak for themselves:
- Significant Inventory Reduction: Partners have reported millions in excess inventory pulled back within the first year of implementation. Typically, at least a 25-30% increase in total field inventory optimization is the result.
- Decreased Waste: Achieve a 50-75% reduction in expired and wasted inventory, leading to substantial cost savings.
- Enhanced Productivity: Experience a 20-25% increase in sales rep productivity, allowing your sales team to focus on what they do best, serve the surgeon better.
- Impressive ROI: Realize a minimum of 10x return on investment, underscoring the platform’s value.
Purpose-Driven Architecture
Movemedical’s cloud-native, microservice-based architecture is specifically designed to handle sensitive healthcare data. This robust framework allows for real-time scaling of services to meet varying system demands and guarantees end-to-end encryption for all processing. With zero downtime deployments, patches and upgrades can be released without any disruption to your operations.
Flexible Customizations and Superior Technology
Understanding that each organization has unique needs, Movemedical’s architecture allows for customization without hindering future upgrades. Developed in Java, it leverages a widely used programming language, ensuring accessibility for developers. The platform boasts proprietary mobile camera-based barcode scanning technology, which is capable of reading healthcare barcodes with unparalleled accuracy.
Unique Integration Capabilities
Movemedical’s integration platform is unparalleled, capable of connecting with any SOAP or REST service and accommodating any file format for file-based integrations. This flexibility ensures seamless communication between systems, enhancing operational efficiency.
Unmatched Speed and Advanced Features
The platform’s proprietary concurrent inventory processing subsystem operates multiple times faster than alternatives, capturing time-sliced history down to the piece level in real-time. Advanced features include:
- Future Stock: Utilize next-level prediction and machine learning algorithms to forecast, plan, and source inventory across all types, maximizing resources.
- ATOMIC Stock: Enable native RFID, complex inventory automation, and piece-level visibility of every SKU, including lot-controlled items inside and outside of kits, removing guesswork.
- Native Mobile App: Experience a superior user interface on iOS and Android for tasks such as scanning for transfers, directed picking, deliveries, and receiving hold and expiration notifications.
- Native RFID: Simplify automation and streamline logistics processes with direct hardware integration and hybrid implementations.
- Flexible Loans: Adjust loans in response to add-ons, cancellations, or new business opportunities, managing chaos into efficiency and visibility, with no surprises.
- Native Analytics: Enable intelligent field operations with real-time case facts and over 500 data tables for faster insights and better service clarity.
- Carrier Integration: Automate labeling, tracking, and rating with integration to all major shipping carriers, attributing freight spend to revenue lines.
- Smart Automation: Drive field efficiency with automated sourcing across all locations, auto-generated usage restock orders, and reduced freight costs through shipment optimization.
- Cloud-Native Integration: Scale without adding overhead, seamlessly switch or run multiple ERPs, hybrid RFID setups, and patient-matched technology ecosystems.
- Complex/Multi-Org Hierarchies: Support multiple business units, countries, ERPs, and relationships between entities to match real-life scenarios, facilitating cross-selling into new strategic growth markets and realizing faster returns on M&A investments.
User Adoption and Real-Time Data
When field users find a system intuitive and beneficial, they are more likely to adopt it. High user adoption rates lead to real-time data collection, which can be transformed into actionable insights. Movemedical is built for the field and designed for complex inventory automation, seamlessly connecting the entire ecosystem.
Movemedical isn’t just another tech tool. It’s a true partner in helping medical device companies operate at their best. It helps teams work smarter, not harder—and it’s built to support the future, not just the present. If your teams are still working around disconnected systems, manual workarounds, or frustrating processes, now’s the time to reset the standard. Movemedical is ready to help you now.
In conclusion, unoptimized inventory and operational workflows can cost your organization millions. Movemedical offers a comprehensive, scalable solution tailored to the unique challenges of the medical device industry.
By resetting the standard with Movemedical you will save millions of dollars, you can achieve unparalleled efficiency, visibility, and you will drive measurable profitability in your operations.
Next steps: Want to turn your last-mile chaos into connected, scalable excellence?
Movemedical is ready when you are.
