Advanced Medical Device Inventory Optimization Through Automation

Written By

Mareo McCracken
Mareo McCracken

Share This Article

Optimizing your field operations with advanced field sales and inventory automation is now possible.

By focusing on the right things, you can truly transform your medical device field inventory, operations, and sales. There are four main areas that will have the greatest impact on increasing your asset utilization through efficient, effective, and intelligent field automation.

A true enterprise field system will enable automation. A comprehensive solution that is fully integrated into the ERP and performs all necessary sales and last-mile supply chain functions can drive efficiency and reduce manual effort. Most systems cannot help with automation because they are not integrated properly into the ERP. True integration is extremely difficult, that is why most digital transformation and field inventory initiatives fail. Movemedical is different. Movemedical makes real-time and accurate ERP integration a reality.

The focus on automation makes it possible to dramatically impact these 4 areas:

  1. Visibility
  2. Cost Reduction
  3. Risk Avoidance
  4. Revenue Growth

Maximizing Visibility

One of the biggest challenges facing medical device field inventory management is the lack of true inventory visibility. Where it is going and more importantly, where it needs to go next. This includes managing all consignment, loaner, trunk stock, and owned inventory in one integrated system. When you don’t know where your inventory actually is, it is impossible to allocate, source, plan, and forecast. With Movemedical you can trace every movement of every piece of stock, as part of a kit and/or individually. More than just historical data, know not just where inventory should be, but where it actually is.

You need to capture accurate location and usage information via Bluetooth, RFID, shipment data, or barcode scanning on a unified, purpose-built platform that manages all inventory types including consigned (hospital & rep), warehouse, distributor, and loaner inventory. That is the power of an integrated solution.

Lowering Costs

As margins erode, lowering costs is key to providing the best possible patient experience. The medical device industry is changing, the companies with the best products and most efficient operations will be the ones that end up leading. The first step is to stop wasting money. The second is to drive efficiencies and operational excellence. Movemedical was built for both. There are so many ways to lose money when it comes to medical device field inventory management.

  • outdated tools with bad processes cost you.
  • lost items due to lack of visibility cost you.
  • countless payroll hours wasted on duplicate or manual processes cost you.
  • lost opportunities due to inefficient planning cost you.
  • un-optimized inventory management costs you.

Stop the bleeding.

Knowing where all your inventory is, in real-time, is the first step. The second is being able to act on it. Movemedical creates visibility and then enables actions that allow for better decisions. With Movemedical you create efficient processes that reduce waste.

Reducing Risk

If you are not compliant, nothing else matters. Especially when you have a purpose-built tool that is fully integrated into your ERP, you need a system and team you can trust. As a validated system, Movemedical is SOC 2 Type I and II certified along with the Hi-Trust Certification cross-map. Movemedical enables full HIPAA, SOX, GXP, MDR and GDPR compliance. As a cloud-based (AWS) SaaS provider, we have chosen to adopt additional standards that go beyond FDA General Principles of Software Validation and HIPAA. These include ISO 13485 Medical Devices Quality Management Systems (arguably the most widely adopted and recognized standard in the medical device industry), and the related ISO 14791 Risk Management Framework (since FDA and HIPAA do not directly address cloud infrastructure controls).

Rest easy with compliant, secure, certified, accurate, real-time communication, coordination, and visibility. The future of your investment is made sure, with lifetime upgrades and infinite configuration capability. After thirteen years of experience in the industry helping over 8,000 users coordinate 6 million surgeries, Movemedical has created a state-of-the-art SaaS platform that is known as the “only practical enterprise solution.”

Increasing Revenue

Movemedical helps you increase revenue in two main ways. First, Movemedical enables your entire field inventory team (sales, ops, corporate) to do their job easier. You do the work in the tool. The tool is user-friendly.

Second, Movemedical helps you provide better service to your customers. With more accurate info and faster processing, everyone is on the same page.

The formula is simple:

1. better service = better customer experience
2. better customer experience = more business
3. more business = increased revenue

When Sales Reps can accurately and efficiently schedule surgeries, request case requirements, and track their requests, they want to use the system and trust it. Instead of reps spending time and effort managing inventory, they trust their ops partners to fulfill the requests. More time and effort is spent strengthening partnerships, building and securing business.

Operations/Back-Office now have full visibility. They can provide a more accurate service when they know what to plan for. The failure rates are all but eliminated. The more ops can do and see, the more trust they build with sales. Corporate planning, sales, marketing, and operations now have the ability to have all of their sales and inventory information in one place with true visibility.

Superior tools drive better processes. Better processes produce better data. Better data insights inform better decisions. When you have the ability to get your entire team on the same page, focusing on the customer, you will grow your business, reduce costs, and increase profitability.

Automation is only possible with the right tool and the right focus. If you want to truly optimize your field inventory while serving your clients betters, just focus the right things.


If you want true visibility and real-time control of your field inventory, let’s talk.

Contact us: 858.956.0219 or

A good sales & inventory solution is worth its weight in gold, a fully integrated medical device focused operations, and sales force effectiveness platform is priceless.

A complete sales & inventory tool should be able to or have:

– Surgery Scheduling (+ Calendar, Surgeon Preferences / Preference Cards)
– Inventory Control & Visibility (All Locations, All Buckets)
– Consignment & Loaner Management
– Hybrid Kitting (Skinny Kits, Kit Management, Kit Versioning, Tracking)
– Transfers / Send & Receive Tools (Rep to Rep etc.)
– Auditing & Cycle Counts
– Image & File Sharing
– Compliance (UDI, HIPAA, MDR, GDPR)
– Mobile Usage with Barcode Scanning
– RFID Integration & RFID Reconciling (HF/UHF)
– ERP/CRM Integrations
– Sales Metrics / Data (Reps, Leaders, Corporate)
– Cost-to-Serve Metrics / Turn Ratio Dashboards / Etc.
– Need to talk with someone? We understand. Call anytime.

phone: 858.956.0208


or visit:

Related Articles

Risk management

3 Big Risks in Medical Software Training

Running a medical device company is hard. Training users on enterprise software is challenging. Crafting engaging and effective training content is also difficult. What happens when you try to build a training curriculum that combines all three? Yeah, it’s tough. But doing it isn’t impossible, especially if you avoid the… Read More

BY Brian St. Clair

12 Things Only Medical Device Sales Reps Understand

You are a sales professional, you just want to sell. You want to build relationships, you want to solve problems, you want to drive growth. Too often though you are doing paperwork, arduous operational tasks, and performing cumbersome processes that don’t add real value. You know what you have to… Read More

BY Mareo McCracken

With Medical Devices, The Right Tool Changes Everything

Every medical device company is on the same journey to serve their patients better. To get there the focus needs to be on finding out how to reduce waste and optimize resources. Yet, with no true visibility, outdated tools, disconnected systems, and inefficient processes—the progress is slow. The challenges are… Read More

BY Mareo McCracken

Can RFID Be The Solution For Medical Device Asset Utilization, Inventory Efficiency, and Usage Accuracy?

When done the right way, RFID is powerful. “RFID is not a technology that you can just heavy-handedly push into your processes and channels and assume that it’s going to provide you the gains you need. You have to know how and be able to utilize the data at… Read More

BY Nicolas Orrego